What is childcare billing software?

Childcare billing software helps daycare centers and early learning programs automate tuition billing, manage invoices, track balances, and process recurring online payments.

Childcare Billing Software | Daycare & Preschool Payments

Cloud-Based Payment Solutions

EduTrak is a cloud-based childcare billing software built for daycare centers, preschools, and early learning programs across the USA. Our platform automates tuition billing, invoicing, and recurring payments while giving parents a secure online portal to manage their childcare payments anytime, anywhere.

Designed specifically for childcare administrators, EduTrak reduces manual work, eliminates billing errors, and improves cash flow with flexible fee schedules, automated reminders, and real-time financial reporting.

Why Daycare Centers Choose EduTrak

Automated Tuition & Fee Billing

Create custom tuition plans for full-time, part-time, and drop-in care. EduTrak supports variable schedules, sibling discounts, and late fees—all fully automated.

Recurring Daycare Payments

Enable recurring childcare payments through credit cards or ACH. Automatically collect tuition on a schedule that works for your center and your families.

Secure Parent Payment Portal

Give parents 24/7 access to invoices, payment history, and account balances through a secure online portal designed for childcare billing transparency.

Daycare Invoicing & Balance Tracking

Generate professional invoices and track outstanding balances in real time. Automated payment reminders help reduce late or missed payments significantly.

Financial Reports for Childcare Providers

Access audit-ready financial reports, transaction histories, and revenue summaries to support compliance, budgeting, and critical decision-making.

Built for Security & Compliance

Uses secure, PCI-compliant payment processing and data protection best practices to safeguard sensitive family and financial information at all times.

Who Uses EduTrak?

EduTrak is trusted by a wide range of early education providers, including:

Daycare Centers & Preschools

Early Learning Programs

After-school Care Programs

Multi-location Childcare Organizations

Whether you manage a single daycare location or multiple centers, EduTrak scales effortlessly with your growing needs.

Key Benefits

Reduce administrative workload with automated billing workflows
Improve cash flow through consistent recurring tuition payments
Eliminate billing errors and manual reconciliation
Increase parent satisfaction with easy online payments
Gain financial visibility with real-time reporting

Childcare Billing FAQs

Does EduTrak support recurring childcare payments?

Yes. EduTrak allows daycare centers to set up automated recurring tuition payments using secure credit card or ACH options.

Is EduTrak suitable for small daycare centers?

Absolutely. EduTrak is designed for both small, independent daycare providers and large, multi-location childcare organizations.

Can parents pay childcare tuition online?

Yes. Parents can securely log in to the EduTrak parent portal to view invoices, make payments, and track their balances.

Does EduTrak handle variable schedules and fees?

Yes. EduTrak supports flexible billing rules, including part-time care, variable schedules, discounts, late fees, and one-time charges.

Childcare Billing Software